Case Study: Automating Logistics Processes in Mines – KSS BARTNICA
Executive Summary
KSS BARTNICA, a leading aggregates producer in Poland, traditionally managed logistics manually, causing delays and errors. GS SOFTWARE implemented a comprehensive logistics process management system, automating contracts, weighing and loading, material transfers, deliveries, and accounting integration. The result: full process digitalization, improved safety, and faster operations.
About the Client
KSS BARTNICA is a leading aggregates producer in Poland, supplying construction and road infrastructure. Mines handle hundreds of truck and rail shipments daily. Efficient logistics directly impacts contract execution and operational costs.
The Challenge
Before the system:
- Manual contract and weighbridge management.
- No central synchronization between contracts, loading, and deliveries.
- Truck queues causing congestion.
- Paper documentation and manual data entry into accounting.
- Safety risks as drivers had to leave vehicles.
KSS BARTNICA needed a modern, automated solution to streamline logistics, reduce errors, and improve safety.
The GS SOFTWARE Solution
System components:
- Contract Management – Sales register contracts; truck arrivals are synchronized with mines in real time.
- Weighing and Loading Process
o License plate recognition at pre-mine terminal
o Driver selects contract
o Truck weighed, directed to loading; loader sees queue on tablet
o After loading, truck re-weighed and data synchronized
- Rail Yard Transfers – Long-range RFID identifies trucks bypassing weighbridge, speeding up train loading.
- Deliveries to Asphalt Plants – QR code receipt confirms delivery without re-weighing.
- Accounting System Integration – All weighing and contract data automatically sent to invoicing system.
- Planned Improvements – Customer portal for self-scheduling and time-slot management to prevent queues.
- Safety and Efficiency – Drivers remain in vehicles, automated processes minimize errors, accelerate operations.
Results
KSS BARTNICA achieved:
- Full automation of logistics processes.
- Reduced truck turnaround times and queues.
- Improved driver safety.
- Real-time control and reporting.
- Seamless integration with sales and accounting systems.
Key Takeaways
- Mining logistics automation improves efficiency and reduces costs.
- LPR/ANPR, RFID, and QR technologies remove bottlenecks and speed up flows.
- The system is scalable and future-ready.